Sedona Unitarian Universalist Fellowship

Policy for Board Meeting Minutes

Records of all actions of the SUUF board will be set forth in the minutes of the meeting.  Minutes will be kept on file as the official record of the board. The Board Secretary, or his/her designee, is responsible for preparing the minutes.

Minutes of the meeting are a record of the actions of the board, not a record of discussion.

Minutes of board meetings will include:

  • the date, time and place of the meeting was called to order
  • the type of meeting–regular, special or continued
  • the name of the presiding officer
  • a statement that a quorum was or was not present
  • the names of those board members present, and the names of those board members absent from the meeting
  • the exact wording of all motions, whether passed or failed
  • disposition of each motion made–passed or failed. (If the vote is by roll call, each board member’s vote will be recorded by name. When a ballot vote is taken, the number voting for and the number voting against will be recorded. No views, protests or explanations from board members about the vote will be recorded in the minutes unless the full board votes to allow such entries.notation of each committee report
  • notation that financial reports were examined by the board
  • notation of time of adjournment of the meeting.


Committee reports or resolutions may be attached to the minutes if these items are important clarification for the minutes of the meeting.

Adopted by the SUUF Board of Trustees on December 15, 2023.